Visa Requirements

Information on this page

What happens if you require a visa to enter Germany?
Requesting a visa to enter Germany
Timeframe for visa processing


Delegates who may need a visa to enter Germany are advised to consult the German Federal Foreign Office website where you can verify your eligibility for visa requirements, find detailed information about visa applications and regulations.

What happens if you require a visa to enter Germany?

Delegates needing a visa shall indicate so during the registration process by ticking the corresponding box.

Once you have indicated your visa requirement, you will be immediately asked by email to complete a form with detailed personal information that will be used by the conference organiser to prepare a formal Invitation Letter which is required for the visa application process. Please be sure to complete all mandatory fields in this form.

Within two days of submitting this form to the conference organisers you will receive:

• a formal International Transport Forum Invitation Letter, which is addressed to the respective German Embassy/Consulate and written in German (this will be in addition to the invitation you may have already received). A copy of the Invitation Letter will be faxed by the conference organisers to the Visa Department of the responsible German Embassy/Consulate and to your Institution/Organisation’s office. Please inform the conference organisers in advance if you require the original invitation letter so that the original invitation can be sent to you by regular mail.
• a visa Application Form.
• a list of documents that you will need to present to the German Consulate/Embassy in your resident country.

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